Jul 31 2013

Leadership is Communication: Did You Hear That?

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Leadership is Communication: Did You Hear That?

Probably the most important, yet most often overlooked element of communicating is listening. Leaders often expect others to listen so their message will be received and yet don’t listen very well themselves.

Be honest. How often have you allowed your mind to wonder while someone was talking to you? Sure, you nod your head occasionally and make those little sounds that indicate you’re listening, but you’re really thinking about the upcoming meeting, or problems at home, or this quarter’s dismal earnings numbers.

That person you weren’t listening to very well just told you why production was suffering in her department. She has a solution that will quickly fix the problem. Your response was that you would consider it and get back to her. Trouble is, you didn’t really hear what she was saying. You told her to hold off until you could consider her suggestion, which you have no way of doing since you didn’t really hear it in the first place.

Listening is an active part of the communication process and an essential skill for leaders. You expect your people to listen to you. You need to listen to them too.

Jul 26 2013

The Extra MILE

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I am honored to have a six part series in the new on-line magazine “The Extra MILE.” MILE is a clever acronym for Motivate, Inspire, Lead, and Engage. There’s a lot of other great content in the magazine as well so please take a look at  http://christinapd.uberflip.com/i/146067.ExtraMILE

Jul 26 2013

Leadership and the Mission: Don’t Let Your Team Crash

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Leadership and the Mission: Don’t Let Your Team Crash

Years ago when I was a crew member flying rescue missions for the U.S. Air Force I attended what was then called Cockpit Resource Management training. Now called Crew Resource Management, it’s a course designed by the commercial airline industry to improve communication and team effectiveness of an aircraft’s crew. One of the case studies from that training was the crash of Flight 401 near Miami in 1972. That lesson has stayed with me and has definite parallels beyond the aviation community.

Eastern Airlines Flight 401 was a Lockheed Tristar L-1011 flying from New York’s JFK airport to Miami International Airport in Florida. The flight was uneventful until approach to Miami at which time the crew observed the indicator light did not indicate the nose landing gear was down and locked. The captain asked for and received clearance to discontinue the landing approach and evaluate the problem. The cockpit crew then become concentrated (the mishap report uses the words “preoccupation” and “distraction”) on a minor problem, the light, and failed to recognize they were in a descent. By the time they realized the problem it was too late to recover.

When an aircraft’s landing gear is down and locked a green light will illuminate in the cockpit. In the case of Flight 401, the light did not illuminate causing the crew, correctly, to evaluate why. They first checked to ensure the bulb was correctly installed. Then one crewmember attempted to visually inspect the nose landing gear through a small window designed for that purpose. The first officer had engaged the autopilot but at some point it became disengaged and no one noticed the aircraft begin a descent. In fact the crew was so focused on the malfunctioning light that they did not hear a warning tone telling them their altitude was low.

This is quite similar to events that occur in our daily leadership experience. It’s much too easy to get wrapped up in minor details and miss the really important issue. That’s why I emphasize the importance of a proper mission statement. When there is a single overarching mission; when everyone understands that mission and their responsibility to achieve that mission; and when leadership concentrates on that mission, they will be less likely to lose focus.

I know what you’re thinking. “Bob, you’re living in a dream world.” Let’s go back to the mishap example. One of the things every aircrew member knows is that whatever else happens to the flight, the company, or anything else, the basic mission is to make safe landings equal takeoffs. In the case of Flight 401, the crew allowed a minor problem to push that basic mission from their thoughts. Investigation revealed the nose landing gear light was burned out and the mishap report clearly states the captain failed to ensure a pilot was monitoring the aircraft’s performance. Had the captain, or other crew member, kept the basic mission in mind, the mishap would not have happened.

Everything you and your team does should start with the question, “How does this further the mission?” If you can’t think of a good answer, and you have to do it anyway, then your next question should be, “How might this detract from the mission.” If the task is not mission enhancing, but still must be done, then make sure it doesn’t keep others from continuing with the primary mission.

Don’t let a distraction occupy your team’s attention to the detriment of overall mission accomplishment.

 

 

Jul 24 2013

Leadership is Communication: Keeping it Under Control

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Leadership is Communication: Keeping it Under Control

The email came early in the morning. It was from the senior leader from another division providing yet another excuse for why they would not be able to complete their part of the project on time. The project was my responsibility and their repeated delays were making me look pretty ineffective. I forwarded that email to my boss with several well chosen, and none too professional comments about this other division.

In my anger, I hit “reply” instead of “forward” and sent the email back to that senior leader.

Fortunately, my boss helped smooth that over, but his help would not have been necessary if I had taken a moment to control my emotions before communicating.

You have many stressors in your role as a leader. The trick is to keep your communication professional and under control at all times. Here are a few tips to help.

1. Don’t use profanity. There are those who feel there is a time for the occasional well-chosen word and perhaps that’s true. It’s best not to get in the habit though as most people will be offended and possibly loose the message you’re trying to convey. Interestingly, this is even true for those who use colorful language in their own communication.

2. Never speak, or write, when you’re angry. Words said in anger rarely get the point across well.

3. Remember, the written word lives forever these days. Give very careful consideration to everything you write.

In communicating, a little restraint goes a long way.

Jul 22 2013

Leadership Development: Fix it Fast!

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Leadership Development: Fix it Fast!

You’ve just been given a new assignment. It’s a promotion and a big challenge. Your responsibility is to fix a division that has been doing poorly. The CEO has personally instructed you that it better be fixed. He was nice about it but you could tell he was short of patience and expected results; soon.

How do you approach this challenge? Take these steps.

1. Watch and listen. That’s right; the first step is not drastic action. There is very seldom a need to make an instant change. There are many people who will tell you what’s wrong and what you need to do. Listen to them but don’t take action based on their observations. They only see the situation from the outside and probably don’t understand it completely.

2. Talk to the people in your new organization. Get to know them and let them get to know you. Developing this relationship will not only help you get to the root cause of the problems, but will also help when you are ready to make changes.

3. Make a plan. This doesn’t have to be a big, complex plan. Just a general idea of what needs to be done first.

4. Share your plan with the rest of the organization. Be honest, but tactful about a need for change. Believe it or not, some of your people will not realize there’s a problem. The best approach is to explain that you see some opportunities to make the organization more successful rather than saying you see problems that need to be corrected.

5. Involve them in the change. Once you’ve explained those opportunities you see, invite the people in the organization to help make those changes. People who feel ownership of the change process are much more likely to embrace that change.

Remember, there will always be people who like things just the way they are. Sudden and drastic change will just make them hunker down and resist. They’re much more likely to help if they feel they’re part of making things better.

Yes, the boss wants things fixed yesterday! This process doesn’t have to be a long one, but if you don’t take at least a little time on these steps you’ll need time later to fix the new problems you caused by taking the wrong action.

 
More tips like this are available in,
Don’t Worry, You Can Do This! What New Supervisors and Managers Need to Know About Leadership.

Jul 19 2013

Leadership Lessons from Abercrombie and Fitch

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Leadership Lessons from Abercrombie and Fitch

Abercrombie and Fitch. Just saying the name will cause some to suffer severe anxiety. It seems that they are proud to be exclusionary. They only want to sell clothing to young people who have a specific body type and self-image.

Sometimes they put messages on their clothes that offend people.

I’ve held off on this issue because I wanted to see how it played out. If stock prices are any indication, they seem to have survived the storm. This isn’t a discussion of whether A&F is a bad company. It’s a commentary on what leaders can learn from the company’s current woes in the marketplace.

1. The rise of social media and the 24 hour news cycle cannot be ignored. The latest hullabaloo about A&F was largely the result of a few people posting comments and getting public notice for their opinion. I say a few people because compared to the overall population, the number who are truly offended is very small, but very loud.

2. What you say and write these days lives forever. Part of the controversy stems from a comment made by A&F CEO Mike Jeffries in 2006. That interview resurfaced 7 years later as more grist for the mill in 2013. Be careful what you say; it could come back to haunt you.

3. Especially in today’s world, there seems to be an ever increasing likelihood of offending people. This is true in the workplace as well and leaders must be careful. The best way to minimize problems is to be fair in your treatment of everyone. At the same time you must be what you are. A&F has decided they want to market exclusively to a certain segment of the population. As a leader you must be true to your own values and vision. You will not please all the people all the time. Of course, taking a less divisive approach will make you more successful.

One other point from all this. A&F markets to a relatively small niche and some of their efforts offend anther small niche. The vast majority either aren’t offended or don’t buy from them. The idea that we must be quick to righteous indignation toward those with whom we don’t agree isn’t helpful. Leaders must swiftly address this dilemma if and when it arises and not allow one person’s discontent to spoil the entire team.

Jul 17 2013

Leadership is Communication – Speaking Effectively

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Leadership is Communication – Speaking Effectively

In his book, Patton’s Principles: A Handbook for Managers Who Mean It!, Porter Williamson mentions General George S. Patton’s propensity for frank and often profane language. Patton used that type of communication because it got his soldier’s attention and because he felt many of them were used to such frank language.

While I don’t recommend profanity in a leader’s communication, there are two principles from Patton’s style that are well worth considering.

First, say what you mean. In the interest of political correctness and sensitivity to everyone’s feelings, leaders often become mealy-mouthed and fail to get the point across. Frank conversation is possible without offense. I always told my subordinate leaders I could find no requirement to be liked in my job description. That doesn’t mean a leader should be insensitive but that he or she must be clear in communication.

Second, learn to speak clearly. Learn to get the point across in a way people will clearly understand. Many new leaders are uncomfortable speaking in any size group and don’t get their points across well. Leaders must train themselves to speak clearly in front of groups of people. The best way to learn is to practice. Don’t shy away from opportunities to speak. I also recommend joining Toastmasters. They have an excellent program to help you become comfortable speaking.

Clearly communicating is one of the most important tools a leader can possess. Strive to be good at it.

Jul 15 2013

Leading The Next Generation

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Leading The Next Generation

I remember when I first started working there were only two generations in the workplace: the one in control and the one that wanted to be in control. Those of us in that second group were expected to work hard, learn, and respectfully wait our turn.

Today, there are 5 generations that impact the workplace. The younger generations expect the older ones to adapt to them. Oddly enough the older generation seems willing to do that. At least somewhat.

There’s still a need for the younger generation to learn and the older generation to instruct. A complaint I hear a lot is that young people entering the workforce today don’t have the basic work and communication skills supervisors expect. They come to a job expecting to have a lot of autonomy. They want to question everything and expect to have a voice.

While it’s true that these young people need some additional training and coaching, they also have ambition that wasn’t as common in previous generations. They want to learn and they are more likely to seek out challenges and new opportunities.

They are less loyal to a company or business. They don’t expect to spend their whole working life in one place. They are willing to move on if they don’t feel their current position is giving them the opportunities they want.

Leaders can embrace this characteristic. Help young people adapt to the new work environment but also keep looking for ways to challenge them. After all, when they rise to the challenge, and they will, you and the company will ultimately win.
Learn more about leading the different generations in the workplace in Balancing the Generations: A Leader’s Guide to the Complex, Multi-Generational, 21st Century Workplace.

Jul 12 2013

Leadership Development: What Happens When You Leave?

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Leadership Development: What Happens When You Leave?

Jack has been a terrific manager. His people like him and he’s turned in some really great results. In fact, he led his team to terrific success on the Scout project and it will be the first time such a complex new system will be completely ready for the consumer market on-time. Jill, Jack’s boss, is very pleased and has showered praise on Jack and his team as she basks in the reflected glow of their success.

The CEO is happy too. In fact, he has decided to promote Jill. At the same time, he is moving Jack to manage a larger division that has not been enjoying much success lately. Everyone’s happy, but it doesn’t last. Jill’s old division starts to struggle. Jerry, her replacement is well qualified but no one seems to be able to step into Jack’s shoes and lead his team forward.

What happened?

Going back in time we see that Jill had put team leaders in place and then essentially locked the organization as it was. There was no effort to find and train new leaders. As long as the current division leadership was in place everything was fine. When they left, there was no one ready to step up to leadership.

None of us will be around forever. One of a leader’s obligations is to ensure the organization is positioned for continued success. That means being on the constant lookout for future leaders and giving them opportunities to develop leadership skill. It’s so easy to get comfortable with subordinate leaders and not want any change. The problem is, change will happen.

Leaders have a responsibility to develop future leaders. After all, you will not be there forever.

Who will replace you?

 

 
This is not a fictional example. I’ve experienced very similar situations more than once. A good first step is to give your supervisors and managers
Don’t Worry, You Can Do This! What New Supervisors and Managers Need to Know About Leadership.
 

Jul 10 2013

Leadership is Communication: Speaking With Your Pen

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Leadership is Communication: Speaking With Your Pen

I supposed I should call this Speaking With Your Keyboard since most written communication is composed on computers these days. Whether you use a pen, pencil, or computer, writing is a critical leadership skill.

I’m amazed at the low quality of the written word lately among young leaders. I blame computers. I’ve observed that writing skill has appeared to decline as the PC became more common. An interesting development considering those very same PCs should have made better writing easier. What they did was make people lazy.

How does good writing make you a better leader?  Strictly speaking writing alone doesn’t make you a better leader. Good communication through the written word will make you a more effective leader. Here are two reasons why.

1. Just as when you speak, you write to get a point across. But, with writing you often don’t get a chance to answer questions, observe reactions, or clarify what you said. What you write must be able to stand alone.

2. Writing, especially in today’s internet age, has a very long life span. What you write has to stand the test of time. I don’t mean like a classic novel, but as a form of communication that may be around long after you’ve moved on.

Is your leadership effectiveness hampered by poor writing?

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